In the post-COVID-19 era, we are now discussing and experiencing new modes of life at both socio-cultural and financial levels. VİSPO travel and Skål Club İzmir Chairperson Mr. Emre Gezgin shares his personal experience on Virtual Fairs with the travel industry players.
Without a doubt, technology’s functional power and ability have its largest impact on the ‘’Tourism’’ industry.
‘’Virtual Fairs’’ come to the fore in the search for a new paradigm in the fairs and exhibitions industry as a temporary solution to the economic and financial anxiety on account of the Corona Virus crisis.
2010 SATAE DYNAMIC 3D TOURISM FAIR
In 2002, when I worked as developer and project manager for website and e-tourism for Grup TEKER (Pacha Tours – Rev’ Vacances – Eden) at the international TO, I was invited to the 2010 SATAE, Europe’s first ‘’DYNAMIC 3D MICE & EVENTS TOURISM FAIR’’ as sole travel agency representative from Turkey.
The fair was held on 07 – 19 January 2010 with 418 international participants and 37 536 visitors. As per the statistics, a total of 1,600,000 page visits and 4 800 000 clicks, the fair scored 130 clicks per page visit.
Participants included Travel Agencies, Hotels, Tourism NGOs, Tourism Advertisement Offices, Tourism Press, Event & Congress Organization Companies, Tourism Training, and Consultancy Firms.
At this 3D fair that integrates with your communication system via a special program open to interaction around the clock, I first selected around 35 different indoor and outdoor venues and a stand with rich landscaping features. Then, came the selection of avatars and their duties followed by the creation of my videos on my simulated LCD screen to exhibit my products and services in a digital environment.
On my day-to-day work screen, I was notified via a special program, each time I had a visitor at my stand. If I wanted to, this program also allowed me to establish live video-communication with the visitor or send text messages. My screen then would become my 3d fair screen, where I could virtually walk among the stands to meet with my visitor. Afterward, I would go back to my day-to-day work screen.
Throughout the fair, visitors could participate in live conferences and panels. Appointments with other participants at the cafe&bistro provided a platform for networking opportunities.
At the end of the fair, I was able to pull valuable statistical data to help develop my after-event marketing strategies from the system in a matter of seconds, such as which products/services my visitors were interested at my stand and what they clicked on, how long they stayed at my stand, what other stands they visited, etc.
I completed the win-win procedure by submitting a detailed report to SATAE, on improvement suggestions for future events in the fields of Technology, Marketing, and Sales.
POTENTIAL ADVANTAGES AND DISADVANTAGES OF VIRTUAL FAIRS
Many public and private fair organization institutions both in Turkey and around the world have included ‘’Virtual Fairs’’ in their agendas for 2021 projections. Annual Food&Hotel Technologies Fair held in Paris has already been postponed to March 2021 to be held in the “Virtual Fair” format. Preparations to hold some of the symposiums and conferences of the ITB Berlin Tourism Fair in the virtual environment continue.
İZFAŞ, the organizer of a number of noteworthy international fairs such as Travel Turkey, Marble, is among the frontiers for making a rapid investment in the virtual fair concept. I was pleased to see a deliberative action plan at their webinar meeting on April 14, to which I was invited as a consultant. Consequently, İZFAŞ announced a few days ago that SHODEX 2020 fair will be held in a virtual environment!
ADVANTAGES
- A long-lasting event period.
- Ease of reach to a high number of target visitor groups.
- Stand and logistics cost advantage.
- Time-saving and autonomy in the use of time.
- Effective and long-term networking opportunities.
- Real-time Access to any changes/revisions to products.
- Effective and timely exchange of industry information/ experience.
- Much less cost compared to conventional fairs, except for the administration fee and larger variety of optional services.
DISADVANTAGES
- Loss on tourism revenue for the host destination
- Loss on added value generated by the fair organization (i.e. accommodation, excursion, entertainment )
- Loss on wide scope sponsorship support.
- Inability to reach demographical groups with lower levels of technology use.
- Loss of impact and power of physical interaction in marketing and sales.
- Difficulty in the distribution of technical and technological support equally and efficiently among participants.
ESSENTIAL SUGGESTIONS
While virtual fairs may be seen as a short-term solution to a number of service industries including tourism in the post-COVID-19 era, in the long term I strongly suggest that it is essential to expand its scope to a smaller scale, non-fair segments such as insurance, foreign language schools, etc. to assure its sustainability. It is evident that the Virtual Fair Concept will be much more efficient and effective in the service industry as opposed to manufacturing, production, F&B, and Gastronomy.
Please note that since 2010, many organizations such as SPOT – Salon Professional Online du Tourisme, TOP -Travel Open Market, VTLF – Virtual Travel and Leisure Fair, have been held in the virtual environment; but only a few have been sustainable.
We need to keep in mind that cost-profit analysis must be well calculated in conventional fair perception.
Virtual fairs may only serve large groups at a sustainable level provided that the following 2 principles are fulfilled:
- Administration fees must be kept low and around 20 optional services must be provided.
- Representatives of the industry must be involved in the project phase.
Failing that, an opportunity for commercial success and development will be wasted in the glory, excitement and satisfaction of being part of innovation.
To give an example, in my TO website e-tourism manager experience in 2002, located in 3 continents with 6 brochures and 1 200 packages we owed our achievement in the demand-sales rate of 86% to my Professional tour-guide experience in the destinations that we were promoting.
Could Virtual 3D Technologies and Hologram technology bring a new perspective to tourism?
Use of 3D technology that has recently become popular in the movie industry now expanded to architecture, entertainment, transportation, and health sectors, adding a dynamic depth to business.
An article published in The Economist ‘the new 3D Technology was defined as the 3rd Industrial Revolution that will have a significant impact on not only manufacturing, marketing, and sales processes but also employment policies.
The role of the tourism sector in this revolutionary process is evident: This new technology is a blessing for “ travel agencies” whose main business is, in a way, to make people dream of their holidays…
Virtual Reality glasses used by Amadeus in 2014 at their product launching activity at an international fair were first tested by the British Travel Agency Thomas Cook four years ago to analyze the impact of this technology on their sales. Meanwhile, the French Tour Operator Look Voyage was aiming to make a difference in the highly competitive French Market.
Virtual tours that allow travelers to explore touristic destinations from Rio de Janeiro to İstanbul via an application on their mobile phones certainly play a significant role in their route selection…
I first came across hologram technology in 1997 at the Futuroscope / Poiter Thematic Park. It took around 15 years for the human-illusion interaction on a Plexiglas to transform itself from science fiction to reality. The reason for slow expansion for the use of this technology in everyday life was said to be the high cost of technological production and limited supply channels.
Holograms in the tourism industry were first used in 2011 at some airports in Germany, UAE, France, UK, and USA to greet and direct clients at the terminals. In 2013, we started seeing them at the London City Hall at the information booth. In 2014 Ostendo Tech. in California managed to load virtual reality on our mobile phones at a mere cost of $20.
Nevertheless, the most realistic statistical study on the use of holograms in tourism points to a low expectation.
In a survey on Business Tourism by Statista, the highest expectation for the use of new technologies in tourism turns out to be “Internet of Things” with 44% while the use of Holograms remains as low as 4%…
Day-to-day use of holograms in the tourism industry has not shown any increase since the mid-1990s, due to the high cost involved in its financing and production technology.
Below is a list of the most expected areas of its use in Tourism based on the studies in this field:
- Greeting/directing clients in different languages at the airports,
- Collection of complaints/suggestions at hotels,
- Order collection in hotel rooms,
- Use of holograms in place of destination presentation brochures in different languages at Tourism Information Offices, in integration with touch screen technology,
- Collection of complaints and suggestions at tour operators and travel agencies,
- Tour guide function at museums and exhibitions,
- Presentation of the cultural and social life of the era at antique cities, visualizing of unrestored historical monuments in their original form. (This was considered in Ephesus and Sagalassos antique cities in Turkey, however, it was not realized due to high cost of the Project)
A careful analysis of the use of hologram technology indicates that this technology would make a tremendous contribution to the publicity of antique cities when used in optimum conditions taking into consideration the power of “human” communication and limitations in employment.
The episode on TRT Tourism and Documentary Channel aired on 14 January 2010 on was different than its predecessors in that we had an on-line connection to the VİSPO travel stand at the fair I talked about at the beginning of my article.
In these unusual days, we continue to have hope for the future and I certainly believe that a statement I uttered in that episode remains rather meaningful:
